Remotely Philippines | Audit & Accounting Outsourcing Partner

Privacy Policy

Last updated: March 27, 2025

At Remotely Philippines, we value your privacy and are committed to safeguarding the personal data you share with us. This Data Privacy Notice outlines how we collect, use, disclose, and protect your information when you visit our website, (www.remotely.com.ph) or engage with us online - either through inquiries and subscription to newsletters.

We process personal data in accordance with the Data Privacy Act of 2012 (RA 10173) and internationally accepted data protection principles.

1. Information We Collect

We may collect the following types of personal and technical information when you access our website or communicate with us through contact forms or other channels:

Personal Information
Full name
Email address
Contact number
Company name and job title
Physical address or business location

Sensitive Personal Information (collected only when necessary and with your explicit consent)
Financial data (e.g., for service evaluation or due diligence)
Government-issued identification (when voluntarily submitted)
Employment background or credentials (e.g., for job applications or B2B onboarding)

Technical Information
IP address
Browser type, version, and device information
Pages visited, time spent, and browsing behavior
Cookies and other tracking data (please refer to our separate Cookies Policy)

2. Purpose of Data Collection

We collect and process your personal data for the following legitimate purposes:

To respond to inquiries, service requests, and contact form submissions
To assess potential business relationships and service engagements
To deliver accounting, audit, outsourcing, and related services
To process job applications and recruitment activities
To enhance website functionality and improve user experience
To send newsletters, service updates, and marketing communications (only with your consent)
To comply with applicable legal, regulatory, or contractual obligations

3. Data Sharing and Disclosure

We do not sell, rent, or trade your personal data. However, we may share information when necessary and appropriate with:

Internal departments (e.g., Sales, Human Resources, Operations, Legal , Marketing, and IT)
Authorized consultants or service providers working on our behalf
Government agencies or regulators, as required by law

All third parties are bound by strict confidentiality and data protection obligations.

4. Data Security Measures

We implement robust physical, technical, and organizational safeguards to protect your personal data against unauthorized access, disclosure, alteration, or destruction. These include:

Use of secure servers, encryption, and firewalls
Role-based access restrictions and authentication controls
Regular system audits and security assessments

5. Data Retention

We retain your personal data for a period of five (5) years or as long as necessary to fulfill the purposes outlined above, or as required by applicable laws or regulations. Once the retention period expires, data will be securely deleted, anonymized, or destroyed.

6. Your Rights as a Data Subject

Under the Data Privacy Act, you are entitled to the following rights:

Right to Access – Request information on how your data is being processed and obtain copies
Right to Rectification – Correct inaccurate or outdated data
Right to Erasure or Blocking – Request deletion or suspension of processing when justified
Right to Object – Withhold or withdraw consent to processing, where applicable
Right to Data Portability – Request transfer of your data in a structured format
Right to Lodge a Complaint – File a complaint with the National Privacy Commission (NPC) if your rights are violated